Payroll

Payroll by 
Bear Reconciliations

Software
such as QuickBooks®

Full Service
such as ADP® / PayChex®

Access

You can run payroll from any computer with internet access (OR we can do everything for you, once you send us hours).

You must use the computer where your accounting/payroll software is installed.

You must make yourself available to submit hours by phone or online.

Setup

We do the set up for you, there’s nothing to install on your end.

Software and tax table updates required. No help with new hire reporting, W-4s, I-9s.

Paper-intensive manual process.

Email Reminders

Timely email reminders

remind you of all important deadlines.

Online reminders exist, but they are not automated.

No reminders available.

Paycheck calculations

Instant and guaranteed accurate.

Instant and guaranteed accurate (but requires ongoing tax table updates).

Paycheck calculations are delayed from the time you report hours.

Direct Deposit

Free

Extra charges apply.

Extra charges apply.

Paychecks

Print instantly on blank or pre-printed check stock – either at our office or yours.

  No blank check     printing option.

 Delivered to your office for  an extra fee.

Tax Impounding

No tax impounding- funds stay in your bank account until the payment is due.

Depends on service selected.

Taxes are withdrawn on each payday, typically several weeks before they are due.

Electronic tax payments and filings

Electronic 940s, 941s, 944s, W-2s, and e-file for most states (or we provide signature-ready forms).

Electronic functionality available for 941s, and very few states.

The service takes care of taxes for you, for an extra fee.

Customer Support

Free. As your trusted advisor, we’re here to help you whenever you have a question.

 Extra charges apply.

Included

Export

Easy data download to QuickBooks®, QuickBooks Online, QuickBooks® for Mac, Microsoft Money® and Quicken®.

Works only with QuickBooks.

Downloads data to QuickBooks, but as journal lump-sum. There are no split level details available.

Price

See below.

Pricing can vary greatly by  service selected.

 Variable pricing plus  additional fees for direct deposit, quarterly filings, delivery fees, W-2s etc.